Reporting on attendance is a hugely important task, and one that plays an integral role in the support of safeguarding and pupil welfare.
Using SIMS Attendance reports can help to identify the attendance patterns of individual pupils, but also support the analysis of pupil groups (such as SEND, Pupil Premium). Furthermore, the reports can provide lists of pupils by various attendance codes.
There are many different reports that you can utilise, which collectively help answer almost any attendance related question. This blog outlines a sample of different reports.
You will find a wealth of attendance reports within SIMS via:
- Reports | Attendance (or Lesson Monitor)
- Select the desired type of report – for example, ‘Individual Pupil Reports’ or ‘Whole Group Pupil Reports’
- Once you have chosen your report from the list, select the relevant parameters which will differ depending on the type of report – date range, group type, values presented as numbers or percentages, value range, order, and so on
- Once happy, click ‘Print’, followed by ‘OK’. The report will be generated, opening as a pdf in a new tab.
Within SIMS, there are five main types of attendance report: Individual Pupil Reports, Whole Group Pupil Reports, Selected Pupil Reports, Group Reports, and Module Reports. These are varied and wide-ranging. Below are just a few:
- ‘Pupil Analysis by Attendance Code Report’: what is impacting your attendance? Use this report to view the percentage of absence linked to specific absence type i.e., illness, medical or holiday
- ‘Unexplained Absences Report’: use this to support managing unexplained absence, and include parent contact details to create a quick call out sheet
- ‘Persistent Absence Report – Student Threshold Report’: set your own absence threshold to review in line with your own school targets
- ‘Group Analysis by Vulnerability Report’: how does your attendance compare for your SEND pupils against your non SEND pupils? This report enables you to compare attendance, absence and late data against a range of key groups such as SEND, Pupil Premium, or those with a medical condition. Include additional codes to review specific absence types
SIMS helps you understand attendance through the variety of attendance reports. Using these reports enables you to monitor and identify areas of concern linked to attendance, absence and persistent absence for both individual groups and for the whole school to support achievement, safeguarding and pupil welfare.
Do you want to know more?
Further information can be found within the Attendance handbooks and tutorials via the Administrator section of the SIMS Documentation Centre. This can be accessed via the top right corner of your SIMS home page. You will also find a range of other useful handbooks, tutorials, and quick reference sheets relevant to your role.